Division Administrative Assistant

  • Raleigh, North Carolina, United States
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Division Administrative Assistant

Our Raleigh team is looking for a Division Administrative Assistant! This position will be accountable to the North Carolina Division leadership team. Projecting a professional appearance as well as excellent verbal communication skills and utilization of Microsoft Suite software is a must. The position is full time (40 hours/week), but applicants seeking part-time employment will also be considered.

Location

This position will report to our Raleigh/Cary office at least 3 days a week. Other days will be worked remotely. 

 The Impact You Will Have
  • Prepare and assist with the preparation of correspondence, reports, and materials for publications and presentations.
  • Perform data entry and maintenance of client relations management database.
  • Coordinate and track potential client engagement, interaction, and follow up activities.
  • Set up and coordinate client-related activities, outings, meetings, and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering, etc.)
  • Plan and coordinate office events.
  • Attend internal and project meetings to support management or the project team as requested.
  • Coordinate and manage travel arrangements as required.
  • Manage pool vehicle inventory and schedule/coordinate service as needed.
  • Coordinate with and provide administrative support to Division, Regional, and corporate staff as requested.
  • Coordinate with staff to assist with project budgeting and invoicing activities.
  • Provide project support to Project Managers.
  • Accountable for organization of common space, ordering office supplies, and overall support of office efforts.
 What You Will Need
  • Experience working in the A/E/C or Professional Services Industries preferred.
  • Advanced skill and knowledge of Microsoft Office products
  • Advanced writing, editing, proofreading, and review skills.
  • Aptitude to work independently as well as in a professional office environment.
  • Familiarity with Deltek Vision is preferred but not required.
  • Experience with NCDOT and/or local governments is preferred but not required.
  • Prior experience with budgeting and invoicing preferred but candidates with excellent Microsoft Suite skills and eagerness/willingness to advance are encouraged to submit for this position!

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