Executive Assistant

Simply Put, A Great Place to Work

Benesch is a growing, multi-disciplined planning, engineering, and professional services firm. We enhance infrastructure and communities across the country – creating spaces and providing connections in ways that make a difference.

We pride ourselves on being nimble enough to remain responsive to client needs, yet large enough to offer exceptional bench strength. As a member of our team, you’ll have an opportunity to draw from those resources when you need them, and likewise, contribute your expertise when you have something to share.

At Benesch, we are looking for candidates with varied backgrounds and worldviews. Diverse ideas come from diverse people, and we are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they don’t meet 100% of the qualifications. If this statement resonates with you – don’t be so hard on yourself. Apply for the job!


Executive Assistant – Chicago, IL

We are seeking an experienced professional to step into the pivotal role of Executive Assistant, providing essential support to our President & CEO, and members of our C-suite. Join us and make a significant impact as you navigate the exciting challenges of executive support in a dynamic corporate setting.

This is a highly visible position that not only supports our Executive team, but also supports our Board, and manages the event coordination for corporate events. The Executive Assistant will closely collaborate with other departments and teams to prepare and distribute reporting and presentations for various corporate meetings and events. It’s a fast-paced, deadline-driven job that will have you working on something different every day.

The ideal candidate will have experience supporting a President & CEO and an executive team. The successful Executive Assistant will be adept at forecasting the needs of the CEO and team and will proactively coordinate event details and materials for successful execution. The Executive Assistant serves as a liaison with all levels of both internal and external contacts. This individual will have a team player mentality, excellent attention to detail, and refined organizational skills. The position requires a strong ability to manage multiple projects with competing deadlines while keeping your cool.  Collaboration with other corporate and technical staff is a large part of this role.  The Executive Assistant will learn quickly how the company operates (people, processes, and technology) to maximize individual resourcefulness.

Location: This position will have a hybrid work schedule and will work in our downtown Chicago office 3 days a week.  

The Impact You Will Have:

  • Provide comprehensive support to the President/CEO and other executives as assigned.
  • Serve as the liaison for our Executive team and Board members, managing logistics, communication, and preparation for corporate meetings.
  • Independently manage and coordinate meetings, including agenda development, on-site assistance, and presentation preparation.
  • Ensure strict compliance with organizational policies, maintaining confidentiality and discretion in all matters related to executive responsibilities.
  • Anticipate needs and act on behalf of the Executives when appropriate.
  • Prepare and assist with the preparation of correspondence, reports, and materials for Board meetings and internal programs.
  • Event coordination including internal and external meetings, travel, and corporate gatherings.
  • Assist Corporate Officers with corporate projects, including research for services and products as needed.
  • Attend internal meetings to support management as requested.
  • Coordinate with and provide administrative support to staff as requested.
  • General project support and assistance as requested.

 

What We Are Looking For:

  • A minimum of 5 years in an executive support role, with a proven track record of supporting CEOs and multiple executives.
  • Bachelor’s in business, marketing, or related field preferred.
  • Possess excellent written and verbal communication skills with the ability to engage effectively across all levels of the organization.
  • Demonstrated experience in coordinating events, from Board meetings and Officer retreats to large-scale events with 500+ attendees.
  • Technical Proficiency: Strong skills in Microsoft Office suite, including Outlook, Excel, and PowerPoint.
  • Ability to work independently while fostering a collaborative and professional office environment.

Explore the Benefits of working at Benesch! 

Benesch is a great company to work for! Our comprehensive benefits package includes paid over-time, exceptional retirement fund contributions, flexible schedules, wellness incentives, and all-around great people to work with. Take your career to the next level by applying today.

Our benefits package is designed to take care of our employees. The health and wellness of our employees is essential to their success both personally and professionally. That is why we invest in our employees’ well-being by providing a comprehensive benefits package to help them live a healthy lifestyle. Each option can be customized to meet the needs of our employees and their families. 

Benesch offers a generous paid time benefits plan that increases throughout your career plus several paid holidays.  Our benefits include medical, dental, and vision benefits. We also include company-paid life insurance, short term, and long-term disability plans. Benesch offers a 401K plan and profit-sharing contributions to the 401K plan with the potential of 9% total employer contribution to your retirement savings!! 

From insurance and retirement plan to our wellness programs, we provide employee benefits that meet your wants and needs. Click here to learn more about some of the benefits of working at Benesch! 

If you are based in California, we encourage you to read this important information for California residents linked here.

Benesch is an Equal Employment Opportunity/ Affirmative Action/ Disability/ Protected Veteran Employer. Qualified applicants are evaluated without regard to race, color, religion, sex, national origin, political affiliation or belief, sexual orientation, age, gender identity, disability, status as a protected veteran, or any other protected characteristic. For more information about your EEO rights as an applicant under the law, please download the below documents:

Know your Rights: Workplace Discrimination is Illegal 

EEO Information

For more information about pay transparency, please download the below document:

Pay Transparency Policy Statement

We will be accepting applications on an ongoing basis until a candidate is found.

Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment.

If you are limited in your ability or are unable to access Benesch's Careers website due to a physical disability or other impairment, you may request a reasonable accommodation by emailing TalentAcquisition@benesch.com. This option is only available to those in need of an accommodation due to a disability or other impairment. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be responded to as soon as possible on a case-by-case basis.

Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a Benesch employee without a recent, current, and fully executed agreement on file. Please direct all communications to the HR team at TalentAcquisition@Benesch.com

 

 

Apply for this job