Office Administrative Assistant

  • Charlotte, North Carolina, United States
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Administrative Assistant 

The Administrative Assistant will provide professional administrative and project support primarily to the North Carolina Division. This position will be based in the Charlotte office and accountable to the North Carolina leadership team. Projecting a professional appearance as well as excellent utilization of Microsoft Suite software and verbal communication skills is a must.  The position will be Part-Time (32) in-office hours, full time will be considered. 

Location

This position will report to our Charlotte office a minimum of 3 days per week.  Other days may be worked from remote location.

 The Impact You Will Have:
  • Prepare or assist with the preparation of correspondence, reports, and materials for publications and presentations
  • Provide receptionist, general administrative and clerical duties associated with office operations
  • Perform data entry and maintenance of client relations management database.
  • Coordinate and track potential client engagement, interaction and follow up activities.
  • Set up and coordinate client-related activities, outings, meetings and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering)
  • Plan and coordinate office events
  • Attend internal and project meetings to support management or the project team as requested
  • Coordinate and manage travel arrangements as required
  • Manage pool vehicle inventory and schedule/coordinate service as needed
  • Coordinate with and provide administrative support to Division, Regional, and Corporate staff as requested
  • Assist project managers with basic project set up, organization and tasks related to correspondence and general reporting
  • Manage new employee onboarding processes, building maintenance-office access, employee announcements, operate office equipment, ordering of supplies and maintenance
  • Accountable for organization of common space, ordering office supplies, and overall support of office efforts.
 What You Will Need:
  • Experience working in the A/E/C or Professional Services Industries preferred
  • Advanced skill and knowledge of Microsoft Office products
  • Advanced writing, editing, proofreading and review skills
  • Aptitude to work independently as well as in a professional office environment
  • Familiarity with Deltek Vision would be a bonus
  • Experience with local governments is preferred but not required.

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